How I use multiple planners

IMG_8784.JPGHello my lovelies! If you are reading this then you’ve probably experimented with several planners, in many different ways and still could not get your life organised. Don’t worry. I know the frustration as I have passed through the same dilemma of knowing what comes first- a busy life that needs a planner or a planner that needs a busy life. I am here to give you some practical tips and a step-by-step process to evaluate your needs for multiple planners so you can have ‘just the right’ number of planners.

There are 2 kinds of multiple-planner nerds (as defined by me). One who loves collecting planners for the sake of possessing them. This kind would actually use just one or max two but have 10+ planners sitting pretty on their desks. And the other kind who have a really hectic life and need to organise their busyness and therefore need multiple planners. This post is for the latter.

So without further adieu, lets get started.

To begin with, you must realise that everyone is different in terms of what’s going on in their lives and how their minds work. Even the same person goes through many life cycles that need flexibility. No matter what your reasons are, the purpose of having a planner(s) should be very clear or it can get very ovewhelming. Here are some key steps before you go ahead a spend a fortune on planners that you may not need and regret your decision later.

Step 1. Evaluate your life- Start by asking yourself ‘Who am I?’ Are you a student, a mother, a business woman, a blogger, a YouTube vlogger, a 9-5 employee? Maybe you are a bit of everything like the most of us. Start looking at how you spend your time. What are you doing most of your time? Are you at an office for 8-9 hours a day or are you a studying and working part time or are you a stay-home mum looking after your kids and family?

Don’t forget to look at your social life too. Are you an outgoing person with heaps of appointments, lunch/dinner dates with the girls/boys? Are you a mother juggling with toddler, school-going kids and trying to run your own business?

Have you set yourself some important goals like a new career, weight loss, make more money, completing an education. You’d probably need to track your goals and make adjustments to actions needed to achieve them.

Step 2- Evaluate your mind- Next, study your own behaviour. How does your mind work? Are you the kind who likes to have everything in one place or do you like them separated in sections? Are you well-disciplined who likes to plan every single detail of their lives or do you like to live life as it comes? Depending on what kind you are, remember, a planner can be used to plan or to track. You could be somewhere in between who plans certain aspects of her life yet live the other parts pretty randomly.

Step 3- Evaluate your lifestyle- How busy are you? Do you go out a lot? Do you go to the gym everyday? Even though you may be the busiest person in the world and like separating segments of their lives in 20 planners, you may need to narrow it down to what’s most practical. And to do this, you will need to look at your lifestyle in all honesty. If you are out and about most time of the day, then carrying multiple planner systems around can be quite a bulky affair.

TIP: Consider carrying one master planner with you all the time which you can use for most of your personal stuff and also can reference back to the multiple ones you have at home.

The Final Question

Now that you have figured out your planner personality, its time to decide which areas of your life needs planning and if these can be housed under one roof, I mean in one single planner.

It took me several months and pages of scribbles to finally get organised.


Based on my lifestyle and what’s going on right now in my life, I figured that I am someone who likes to see things in their own box clearly labeled and so I went for 3 functional planners and one journal. I love writing down most things but I can also get very messy if I cram them all up in one planner so I definitely need to section them out.

Home- I use my large lilac Kikki-K planner to track all my home and family activities. Sonia (that’s the name of this planner btw) stays at home. I plan my cleaning chores, laundry, family outings, record important addresses, plan meals, note my son’s school activities and study timetable, track my grocery expenses, and list home improvement projects and a shopping list for home or overseas trips and some notes pages for brain dumps. With 7 page dividers including monthly and weekly inserts and lists, I can now keep this one aside.

Journal-  The hot pink faux dori is a lovely travel notebook. It carries 3 notebooks which I use as a memory journal, doodle and brain dump.

Day job- The red planner in the picture above is the one that stays in my office It keeps track of major events at work, helps me plan my week, record important meeting notes, and track my KPIs.

Personal- I use the mint Color-Crush look-alike A6, personal size planner as a master planner. It never leaves my side. I use this to keep track of my diet, gym workouts, my bills payments, Etsy order postages  and daily expenses. I use the weekly inserts to track my study hours for a fashion course I’m doing online too. The last page divider in this planner caries heaps of blank pages to jot down any quick idea or a note that needs to go into my other planners. Most of this stay in this planner till I get the time to move them where they belong and if not, at least I know where to find information.

I’m immensely pleased with the results I got so far with this system. I will see how this goes and if I need to reorganise my planner needs, then I most certainly will.

I hope this gave you a fairly good idea of where to start and how to get organised. Don’t be afraid to make mistakes. Keep experimenting until you get the perfect fit.

Remember, it’s  all about priority. Never lose focus of what’s important. Above all, KEEP IT SIMPLE. Planners are meant to make your life easier not harder.

Happy planning!